Administrative Assistant

Bray International, Inc.•Houston, TX

12d•Onsite

About The Position

The Administrative Assistant provides administrative and operational support to leaders and team members. This role coordinates calendars, meetings, travel, communications, events, documentation, expenses, and office operations while maintaining a high level of professionalism, organization, and confidentiality.

Requirements

High school diploma or equivalent; relevant experience preferred.
5+ years of administrative or related experience preferred.
Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent organizational, communication, and time-management skills.
Strong attention to detail and accuracy.
Professional, dependable, and customer-service oriented.
Ability to work independently, collaborate effectively, and adapt to changing priorities.
Strong problem-solving skills and professional judgment.

Responsibilities

Manage calendars, schedule meetings, resolve conflicts, and coordinate meeting materials and follow-up.
Provide administrative support, including preparing documents, reports, presentations, and correspondence.
Manage phone calls, emails, and communications with internal and external stakeholders.
Coordinate domestic and international travel, including transportation, accommodations, itineraries, and expenses.
Plan and coordinate meetings, events, conferences, and team activities.
Process invoices, expense reports, purchase requests, and reimbursements; assist with budget tracking.
Maintain electronic and physical records, files, databases, and administrative documentation.
Coordinate with vendors, service providers, and internal departments.
Monitor office supplies, equipment, and maintenance needs.
Support special projects and cross-functional initiatives.
Handle confidential information with discretion and sound judgment.
Manage multiple priorities and deadlines while providing proactive, high-quality support.