Administrative Assistant - Little Rock, AR

Military Spouse Corporate Career Network • Little Rock, AR

2d • Onsite

About The Position

Responsible for daily operations in managing the accounts payable and contract compliance processes for new and existing contractors and vendors and supporting the various system policy process requirements to support AR Transmission Line Group. This position may be filled as a Administrative Assistant, Administrative Assistant I, II, III or IV based on the experience and qualifications of the selected candidate.

Requirements

• Minimum 0 - 6 years customer service experience
• Must be dependable, self-motivated, goal oriented, organized, and able to manage multiple tasks with little or no supervision
• Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications
• Must possess strong written and oral communication skills
• Must maintain confidentiality at all times
• Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices
• Demonstrated maturity in decision making and respect of peers
• Good analytical and organizational skills
• Working knowledge of Entergy's CCS software.
• Working knowledge of expense and travel systems such as Concur and Time and Labor software systems.

Nice To Haves

• Some college or at least 1 year of customer service experience
• Familiarity with PeopleSoft Financial program and software such as Maximo.

Responsibilities

• Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested
• Identify and track employee-training needs identified through Quality Assurance or Employee Skill Matrix, support work group for PeopleSoft time and labor administration, facilitate new hire and refresher training, and coordinate and participate in cross-functional training when process issues are identified
• Process vendor payments for OneCard related purchases including reconciling the OneCard purchases per the system policy requirements
• Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing
• Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support
• Perform contract management activities per established system policies and procedures related to setting up new contracts in Asset Suite/INDUS/Passport, maintain existing contracts including contract ceiling management, review and processing of contractor/vendor invoices for accounts payable requirements, and administering contract releases as requested by management for approval of work
• During major storm events, support the AR Transmission Line group as needed, as well as providing support for other storm related logistical requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED