ADMINISTRATIVE ASSISTANT - SHERIDAN ADMIN

Volunteers of America Northern Rockies•Sheridan, WY

1d•Onsite

About The Position

The Administrative Assistant serves as the primary point of contact at Volunteers of America Northern Rockies’ (VOANR) Administrative Office, providing a welcoming and professional experience for visitors, clients, and employees. This role supports the administrative team by handling a variety of clerical tasks, including answering phones, greeting visitors, and performing general administrative duties.

Requirements

High School diploma or equivalent
One year of experience in administrative work
Proficient in Microsoft Suite
Proficiency with Microsoft Office software: Outlook, Word, Excel, Teams
Proficiency with modern standard office equipment
Excellent attention to detail and organizational skills
Effective communicator, both oral and written
Able to effectively deal with diverse individuals and groups
Able to organize/prioritize large volumes of information
Able to function under pressure to meet tight deadlines
Continuous demonstration of behaviors aligned with a posture of servant leadership and VOA’s cultural values.

Nice To Haves

Associate's degree
Two years of experience in similar administrative work

Responsibilities

Maintain awareness of all activities within the Administrative Office to effectively direct incoming visitors and communications.
Ensure the reception area is clean, organized, and welcoming.
Maintain and update the Admin Intranet, including standard beginning-of-month posts, HR Hub updates, and Professional Development page content.
Answer multi-line telephones, manage call flow, draft and respond to emails, and perform general receptionist duties.
Prepare and update administrative documents.
Greet and assist internal and external customers in a professional and courteous manner.
Organize and schedule complex activities such as conference calls, web-based meetings, training, and organizational events.
Create ID badges and business cards for all staff.
Sort, distribute, and process incoming and outgoing mail.
Order office supplies for the administrative staff and the mailroom.
Maintain and replenish supplies for training rooms, meeting rooms, and conference spaces.
Manage scheduling of Board and staff meeting rooms.
Maintain scheduling for administrative vehicles.
Oversee the upkeep of the kitchen; ensure food, beverages, and supplies are fully stocked, placing Walmart orders as needed.
Provide logistical support for lunch meetings, business meetings, and special events.