Executive Admin Administrative Assistant II

Estée Lauder Companies • New York, NY

14h

About The Position

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.
Description
This role will provide administrative support primarily to the SVP of Global Communications and Public Affairs.
This individual would possess the ability to build collaborative relationships and proactively seek ways to improve organizational efficiencies. This person will also assist with the execution of retailer and sales meetings and provide support for department initiatives as needed.

Requirements

• Position requires 5 years experience in an administrative environment
• College or university degree required
• Proficiency in Microsoft Word, Excel, Outlook and Powerpoint
• Excellent organization, multi⁃tasking, communication and writing skills
• Ability to handle a fast⁃paced environment, work well under pressure, problem⁃solve and seek excellence in execution

Responsibilities

• Ensure effective ongoing operations of SVPs office, ability to multi⁃task.
• Handles/manipulates heavy calendar to include: domestic and some international travel, scheduling daily meetings, senior management requests, retailer meetings, and committee meetings. Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones. Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.
• Arrange all travel to include: itineraries, agendas, visas, and travel advances.
• Handles expense reporting using Concur.
• Maintain up to date appointments, requests and agendas for events on calendar.
• Screen incoming calls, relay detailed messages and maintain call log.
• Review all mail, non⁃confidential email.
• RSVPs/Restaurant Reservations/Car Services.
• Works closely with SVP to draft and generate appropriate correspondence required.
• Arrange catering/set up to include but not limited to: breakfast, dinners, prepare travel arrangements, agendas, itineraries and invitations, arranges for transportation, reviews such actions with SVP as necessary.
• Develop and edit presentations and word documents as needed.

Benefits

• In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results.
• In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others.
• Many of these benefits are subsidized or fully paid for by the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level