Administrative Assistant

Faegre Drinker • Washington, DC

24d • $29 - $33 • Hybrid

About The Position

Faegre Drinker has an opportunity for an Administrative Assistant to work in our Washington, D.C. office. You will be part of a dynamic team dedicated to providing support to our Federal Policy Advocacy Consultants (FPAC) in the Government Regulatory Affairs practice group. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

Requirements

• Ability to problem-solve
• Ability to work both independently and on a team
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a hybrid virtual and in-person environment
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-oriented environment
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
• Bachelor’s Degree
• 3 – 6 years’ administrative assistant or project management experience
• Proficiency with MS Office, Outlook, Excel, Power Point, AI

Nice To Haves

• Experience scheduling on Capitol Hill or Executive Assistant to Agency Head at HHS or Government Affairs office preferred
• Interest in federal policy and advocacy not required, but welcome

Responsibilities

• Interfacing with consultants and clients by scheduling internal and external meetings for a small team of assigned FPAC consultants
• Handling logistics for client meetings held in the office and at offsite locations
• Coordinate logistics for client hill “fly in” meetings such as preparing Power Points, documents for the clients, conference room scheduling, AV coordination, meal planning, etc.
• Assist with travel reservations and submission of expenses for reimbursement
• Assist with client management administrative tasks such as drafting and copyediting proposals for new business, contracts, and invoices
• In partnership with client managers and accounting teams, assist in managing client billing, including reviewing monthly reports and using internal matter management systems
• Special projects and other duties as assigned

Benefits

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields; exposure to consultant practice operations and client work
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level