Administrative Assistant
About The Position
Demonstrates the ability to order supplies; completes and authorizes requisitions. Demonstrates the ability to compile and organize data for annual department budget. Demonstrates the ability to monitor and reconcile expenditures of budgeted funds. Able to put together data from different sources for special projects; prepares reports. Assists in preparing and setting up for Board of Directors, department and/or other staff meetings. Provides administrative support by preparing agendas and minutes for the meetings. Maintains procedures and controls to promote communication and adequate information flow. Demonstrates the ability to perform secretarial duties, i.e., typing, dictation, correspondence, preparing reports, memos. Maintains department staff records; records are kept confidential. Answers the telephone in a professional manner; directs calls appropriately. Maintains department records, files, policy and procedure manual. Communicates appropriately and clearly to the Executive Administrative Assistant and coworkers. Maintains a good working relationship both within the department and with other departments. Is a resource person both within the department and to administrative staff of other departments. Demonstrates the ability to schedule meetings between departments, directors/managers. Demonstrates the ability to be flexible and organized. Manages and operates equipment safely and correctly. Performs other duties as assigned. Supports and maintains a culture of safety and quality.
Requirements
- Adheres to dress code; appearance is neat and professional
- Completes annual educational requirements
- Maintains regulatory requirements
- Wears identification while on duty
- Attends annual review
- Reports to work on time and as scheduled; completes work in designated time
- Attends committee, performance improvement and continuous quality improvement meetings as appropriate
- Communicates the mission, ethics and goals of the Facility as well as the focus statement of the department
- Three to five (3-5) years experience in office management, bookkeeping
- One to two (1-2) years experience required by the specific department
- Able to communicate effectively in English, both verbally and in writing
- Basic computer knowledge
- Ability to use all office equipment
- Resume (if available)
- Application/Candidate Profile
- Immunization record (showing completion of MMR, HEP B, Flu PPD documentation within 1 year. (Individuals with a history of a positive PPD must provide a note for their provider indicating they are free of active disease, a blood test or chest x-ray with the last year.)
Nice To Haves
- Additional languages preferred
- Strong presentation skills
Responsibilities
- Orders supplies and authorizes requisitions
- Compiles and organizes data for annual department budget
- Monitors and reconciles expenditures of budgeted funds
- Prepares reports for special projects using data from different sources
- Assists in preparing and setting up for meetings
- Prepares agendas and minutes for meetings
- Maintains procedures and controls to promote communication and information flow
- Performs secretarial duties
- Maintains department staff records
- Answers the telephone and directs calls
- Maintains department records, files, policy and procedure manual
- Communicates with the Executive Administrative Assistant and coworkers
- Maintains a good working relationship within the department and with other departments
- Acts as a resource person
- Schedules meetings between departments, directors/managers
- Manages and operates equipment safely and correctly
- Performs other duties as assigned
- Supports and maintains a culture of safety and quality
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
