Administrative Assistant (AM/PM) 7-12 or 12-6

Kiddie Academy of Collierville•Arlington, TN

1d•Onsite

About The Position

This position is responsible for a variety of administrative tasks to support the daily operations of the academy. The role involves maintaining positive relationships with staff and parents, managing reports and records, assisting with new hire onboarding, ordering supplies, and ensuring compliance with state and company requirements. The Administrative Assistant will also play a role in enrollment inquiries and may be required to transport children on the school bus.

Requirements

Child care credentials
2 years’ experience working in a child care center
Must be able to work an average of 40 hours per week
Must be able to lift no less than 40 pounds
Must have an F endorsement
Ability to multitask
Ability to work under pressure
Time management
Flexibility
Able to prioritize tasks

Responsibilities

Develop and maintain positive, professional, working relationships with staff.
Take an active role in planning and participating in academy activities (staff meetings, training sessions, open houses, and family/school-wide events).
Manage and maintain reports and logs.
Accept all work assignments in the event regularly scheduled personnel are not available.
Assist in daily supervision of staff and keep the director apprised of staff concerns and situations needing attention.
Complete and submit required paperwork and record-keeping on a timely basis, maintaining an organized, up-to-date manner.
Develop and actively maintain positive communication with parents.
Assist with new hire onboarding, including offering new staff orientation and training.
Order paper, office, and classroom supplies.
Monitor all topical ointments and permission slips to ensure they meet state and company requirements.
Organize permission slips for field trips.
Review all children’s daily reports for accuracy, including dietary restrictions and daily pictures.
Distribute supplies and deliveries, keeping a record of what is ordered and what was delivered.
Answer phones and email in a timely manner while offering the most up-to-date information.
Recognize parent concerns and report them to the director.
Assist with enrollment inquiries, follow-up, and facility tours to increase enrollment.
Transport children on the school bus as needed.
Perform other similar or related duties as necessary.