Administrative Assistant

Constellis•Chantilly, VA

15d•Onsite

About The Position

Performs administrative and office support activities in a busy office environment. Duties will include data processing, creating detailed spreadsheets and presentations, proficiency in timekeeping, military time conversion, invoicing, billing and payroll for 105+ employees daily. Extensive software skills are required along with strong communication skills and problem-solving ability.

Requirements

Minimum three years of direct experience in administrative and or payroll functions within the past five years.
Highly proficient in Word, Excel, and Outlook applications.
Must be a self-starter and work well with little direct supervision.
Must be organized and be highly detail oriented.
Ability to type a minimum of 45 words per minute.
Ability to interact and communicate, both oral and written, with individuals at all levels.
Ability to meet strict deadlines.
Ability to multitask and remain focused on the overall mission under stressful situations.
Ability to produce clear and concise reports and invoices.

Nice To Haves

ADP, Deltek, Costpoint, Timekeeping, and SAP Concur experience.

Responsibilities

Perform detail-oriented tasks, within strict time constraints, to maintain accurate payroll and timekeeping.
Conduct quality control checks of all payroll entries weekly and initiate personnel related employee changes including, but not limited to, pay, direct deposit, etc.
Enter purchase requisitions and work to ensure requested equipment, uniforms or services are delivered in a timely manner.
Complete monthly invoices and provide data backups for submission.
Create highly accurate, detailed spreadsheets and word documents to meet deliverable requirements.
Provide Administrative support to the Contract Manager.