Administrative Assistant

Enviri Corporation • Village of Fort Edward, NY

3d • $20 - $23 • Onsite

About The Position

Under general direction, provides administrative support including but not limited to operating weigh scale, running reports, creating and receiving requisitions in Oracle. This role supports various functions within the office and operations, interacting with internal personnel, customers, and vendors. The work environment is a busy, climate-controlled office where the ability to work independently and manage time effectively is crucial.

Requirements

• High school diploma or GED Required
• Experience 3+ years of providing administrative support including generating reports, and data entry.
• Experience with an ERP system
• Proficiency using Microsoft Excel and Word
• Experience using Oracle (v.12 or later)
• Ability to review or proofread work for accuracy; complete specific projects or assignments independently; concentrate on tasks at hand, even in distracting work environments.
• Ability to efficiently manage own time, activities and resources.
• Identify specific activities required to accomplish objectives, rank them in order of importance, and coordinate and act to achieve desired results.
• Ability to prioritize complex multiple activities and projects.
• Recommend improvements to prevent re-emergence of resolved issues.
• Ability to function independently; resolve problems without direction.
• Ability to gather and analyze facts and data and draw correct inferences from the information.
• Weigh alternatives and presents logical solutions to problems.
• Ability to cooperate with others on projects, which require input from various sources.
• Ability to lift to 25 pounds, 15% of the time.

Responsibilities

• Ordering of office and operations supplies working with other personnel to ensure proper supplies are ordered
• Preps and signs manifests from deliveries and gets them ready for scanning into ONBASE for matching with scale tickets in CORE software.
• Answer office phones, answering customer and vendor questions and/or transfer to appropriate personnel.
• Opens and distributes mail and meters outgoing mail.
• Create and distributes interoffice memos.
• Regular contact with local management and various personnel from Corporate office.
• Support cross-functional teams.
• Regular contact with all customers and vendors
• Greets customers and vendors arriving and make sure they are directed to correct person.
• Create requisitions, receive requisitions, and support month end processes
• Works with office personnel and helps where needed.
• Perform other reasonably related tasks as assigned by management.

Benefits

• Comprehensive benefits package includes paid time off policies
• health insurance
• dental insurance
• vision insurance
• life insurance
• tuition reimbursement
• paid volunteering
• participation in an employer sponsored 401(k) plan, to save for retirement (commencing no later than January 1, 2027)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED