Administrative Assistant - Michels Construction, Inc.

Michels Corporation•Baltimore, MD

4d•$22 - $28

About The Position

Michels Construction, Inc. is seeking an adaptable and action-oriented Administrative Assistant with strong communication skills. This role provides reliable day-to-day support under minimal supervision, manages multiple priorities with professionalism, and thrives in a fast-paced, dynamic environment utilizing critical thinking and attention to detail. The company designs and constructs foundations and industrial facilities, improving lives through essential infrastructure projects.

Requirements

High school diploma or General Education Degree (GED), 0-3 years of related administrative experience, or an equivalent combination
Notary Public licensure or the ability to be trained and licensed as a Notary Public
Proficient with Microsoft Office Suite
Experience in customer service (face to face and/or through telecommunications)
Communications skills, both oral and written; accurate, clear and concise

Nice To Haves

Relevant construction industry experience

Responsibilities

Provide administrative support to the business and/or assigned division: schedule multi-attendee meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
Support a variety of clerical related tasks for the company and/or division.
Job Set-Up and Close Out: Certificates of Insurance, Bonds, Change Orders
Facilitate vendor billing: internal invoices and tracking/management of payment status.
Check and prepare invoices for approval, route to Accounts Payable for payment. Maintain and track payment status and complete follow up work.
Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file documents.
Assist with new hire orientation; prepare workspace, assist with training.
Notarize appropriate documents