Administrative Assistant

Diversey • Watertown, WI

15d

About The Position

Solenis is a leading global provider of water and hygiene solutions. The company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, cleaners, disinfectants, and state-of-the-art monitoring, control and delivery systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. Headquartered in Wilmington, Delaware, the company has 78 manufacturing facilities strategically located around the globe and employs a team of over ~23000 professionals in >160 countries across six continents. Solenis is a 2025 Best Managed Company Gold Standard honoree. For additional information about Solenis, please visit www.solenis.com or follow us on social media. Job Role : The purpose of this position is to perform all necessary administrative functions and assigned project work as required to ensure a functional office environment. Relationships : Interacts with all employees throughout the organization as well as outside vendors.

Requirements

• Organizational Skills: Must be able to prioritize and organize requests from a project perspective. Must be able to multi-task.
• Communication Skills: Excellent verbal and written skills.
• Problem Solving : Must be able to trouble shoot when orders are delayed.
• Technical Skills: Must be proficient with a computer and a multi-line phone system. Have a working knowledge of Word, Excel, e-mail system, and internet. Also, should have experience with fax machine, copier, scanner, and postage meter.
• High school diploma or equivalent
• 1 – 2 years previous experience preferred

Responsibilities

• Answer phones, greet and announce visitors.
• Procurement, inventory, distribution, and invoice processing of all Maintenance purchase orders, employee uniforms and miscellaneous shipping supplies, office supplies & janitorial supplies.
• Back up Materials Manager with purchasing, filing and any other functions necessary.
• Responsible for the order/reorder/release of all company forms and related printed material.
• Share in company store duties to include ordering, checking inventory, stocking shelves, waiting on customers, processing invoices and balancing cash drawer.
• Maintain system for retention of company records according to established standard.
• Process outgoing mail, distribute incoming mail and prepare UPS shipments.
• Responsible for handling procurement card for Maintenance/Plant invoices and reconciling card on a monthly basis.
• Additional administrative duties as necessary.

Benefits

• At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits which include medical, dental, vision & 401K, and numerous opportunities for professional growth and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees