Administrative Assistant (Bird Electric)

Black & Veatch Family of Companies • Midland, TX

1d • Onsite

About The Position

The Administrative Assistant performs typical administrative assistant duties and tasks of a varied nature according to established processes, applying occasional independent judgment. Typically supports a smaller workgroup, such as a section, unit, or functional area, under general supervision. Requires basic knowledge of the workgroup's policies and procedures. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Requirements

• Basic word processing and spreadsheet experience needed.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Nice To Haves

• 2+ years relevant experience preferred
• High School Diploma or equivalent preferred
• Basic MS Word skills
• Basic MS Office Excel and PowerPoint skills
• Basic MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to prioritize
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Travel Systems
• Telephony and Web conferencing
• Electronic Repository Systems

Responsibilities

• Completes simple paper filing activities
• Receives and distributes mail
• Faxes documents
• Copies documents
• Prepares files for archiving
• Distributes documents
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs basic word processing and data entry
• Maintains simple spreadsheets
• Orders office supplies
• Maintains manager's or work group's calendar
• Generates or distributes ad hoc reports using various business systems and databases
• Generates simple documents, such as letters, memos, spreadsheets and presentations
• May coordinate completion of timesheets
• Performs other general clerical duties as needed
• Creates expense reports
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents

Benefits

• medical
• dental
• vision insurances
• life insurance
• wellness program
• paid vacation
• holiday time
• company matched 401k plan
• vendor discounts
• AD&D insurance
• pre-taxed accounts
• voluntary legal plan
• identity theft and credit monitoring services
• B&V Credit Union

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED