Administrative Assistant

Aston Carter•Tampa, FL

4d•$19 - $19•Onsite

About The Position

As an Administrative Assistant, you will manage calendars, schedule meetings, and coordinate appointments for leadership and departmental teams at a manufacturing site. You will provide comprehensive administrative support, including filing, scanning, document preparation, and correspondence. This role requires maintaining accurate physical and electronic records and filing systems, and serving as a liaison between departments, vendors, and customers to support operational efficiency.

Requirements

2+ years of administrative support experience, preferably in a manufacturing, industrial, or operations environment.
Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
Excellent verbal and written communication skills.
Must be bilingual in Spanish.

Nice To Haves

High school diploma or equivalent required.
Experience with document control, records management, or ERP systems is a plus.
Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

Manage calendars and schedule meetings for leadership and departmental teams.
Coordinate appointments and serve as a manufacturing site administrator.
Provide administrative support, including filing, scanning, and document preparation.
Maintain accurate physical and electronic records and filing systems.
Serve as a liaison between departments, vendors, and customers.
Handle incoming calls, emails, and general inquiries.
Assist with report preparation, presentations, and other business documentation.
Track office supplies and support inventory-related administrative activities.
Ensure compliance with company policies and document control procedures.