Administrative Assistant

US Tech Solutions • Birmingham, AL

4d

About The Position

This role will support the Director, 4 Managers, as well as individuals within the organization. The ideal candidate will have experience managing calendars, inboxes, and incoming calls, as well as proficiency in timekeeping, expense reporting, arranging travel, and coordinating meetings. The ability to manage these tasks with minimal distractions and proactively prioritize requests is essential. Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, Outlook, OneNote, and Teams) is required. Past experience supporting a client, including experience with MAXIMO and Client ORACLE systems, is also necessary. The candidate must demonstrate proficiency in learning client applications for invoice, expense, timekeeping, and procurement needs.

Requirements

• Experience managing calendars, inbox, and incoming calls.
• Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings.
• Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions.
• Ability to confidentially screen emails and proactively prioritize requests.
• Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, Outlook, OneNote, and Teams).
• Past experience supporting a client.
• Experience with MAXIMO and Client ORACLE systems.
• Proficiency to learn client applications for invoice, expense, timekeeping, and procurement needs.

Responsibilities

• Manage calendars, inboxes, and incoming calls.
• Handle timekeeping and expense reporting.
• Arrange travel and coordinate meetings.
• Confidential screening of emails and proactive prioritization of requests.
• Create PowerPoint presentations.
• Learn and utilize client applications for invoice, expense, timekeeping, and procurement needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed