Administrative Assistant

Heritage - Crystal Clean LLC•Hoffman Estates, IL

1d•$21 - $26

About The Position

The Administrative Assistant provides administrative and operational support to ensure efficient daily operations of the corporate office. This role supports document management, office operations, mail distribution, employee onboarding, meetings, events, inventory, and vendor coordination. The position requires strong attention to detail, the ability to prioritize tasks, and frequent movement throughout the office in a fast‑paced setting.

Requirements

High School diploma or equivalent
Friendly, personable team player
Detail oriented with strong accuracy and follow through
Ability to prioritize tasks and meet deadlines
Strong communication, organizational, and time management skills
Intermediate proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Ability to walk frequently throughout the office during workday
Ability to lift up to 30 lbs

Responsibilities

Provide administrative and operational support to maintain efficient office operations
Assist with document organization, indexing, and maintenance of physical and digital records
Update and maintain office documentation such as seating charts, SOPs, and tracking spreadsheets
Distribute mail and packages, including handling sensitive documents with accuracy
Cover reception as needed on a daily basis
Support employee onboarding through office tours, name tags, seating coordination, and welcome communications
Help coordinate meetings, catering, and office events, including room setup and breakdown
Monitor inventory levels and place supply orders; receive and verify deliveries
Coordinate with vendors and assist with invoice and order documentation
Maintain organization, cleanliness, and functionality of shared office spaces
Walk frequently throughout the office to fulfill office operational needs
Other duties as assigned by management