Mine Administrative Assistant

Silver Lake Resources•White River, SD

4d•Onsite

About The Position

This role is responsible for ensuring safe work systems and procedures are practiced, maintaining housekeeping standards, and complying with company policies and legislation. The position involves managing employee schedules, processing site entry applications, maintaining reports, preparing requisitions, and ordering supplies. The Administrative Assistant will also be responsible for maintaining site noticeboards, entering hazard and incident reports, and collaborating with the Site Management team and other stakeholders. The role requires strong organizational skills, the ability to prioritize tasks, and proactive hazard identification.

Requirements

Ability to ensure safe work systems/procedures are always practised and adhered to.
Ability to maintain exemplary standard of housekeeping at all times.
Ability to report incidents/accidents and actively participate in safety initiatives.
Ability to comply with Company policies, procedures, guidelines, systems, and legislation.
Ability to understand and familiarize oneself with site Emergency evacuation procedures.
Ability to display conduct aligned with company Core Values, Policies and Procedures.
Ability to lead by example and actively participate to achieve department and company goals.
Ability to initiate and provide input into company directives in collaboration with the Site Management team.
Ability to communicate department obligations and conditions to the leadership team.
Ability to support and follow all lawful instructions/directives from direct supervisor.
Ability to maintain a high level of professionalism and take responsibility for own conduct and behaviour.
Ability to ensure good, clear lines of communication between all stakeholders.
Manage multiple employee work and lodging schedules.
Process all site entry applications and associated electronic and hard copies.
Maintain mandays and prepare End-of-Month mandays report and any other EOM reports.
Prepare Requisitions and Purchase Orders for the Underground operations.
Collate and process Contractor timesheets.
Order new employee uniforms, stationery, general consumables for site etc.
Maintain Master Key Register for the Underground operations.
Maintain current site Noticeboards.
Enter site hazard and incident reports and actions into the pertinent site register.
Undertake other assigned duties as lawfully instructed.
Work collaboratively with others to achieve organizational goals.
Leverage the talent and knowledge within the team to resolve problems.
Follow instructions as per SOPs, guidelines and those provided by the Superintendent.
Prioritize and complete tasks accurately as to specifications within required timeframes.
Proactively identify and address hazards before they arise as issues.
Be punctual to work and all required site meetings.

Responsibilities

Ensure safe work systems/procedures are always practised and adhered to.
Maintain exemplary standard of housekeeping at all times.
Report incidents/accidents and actively participate in safety initiatives.
Comply with Company policies, procedures, guidelines, systems, and legislation.
Understand and familiarize oneself with site Emergency evacuation procedures.
Display conduct aligned with company Core Values, Policies and Procedures.
Lead by example and actively participate to achieve department and company goals.
Initiate and provide input into company directives in collaboration with the Site Management team.
Communicate department obligations and conditions to the leadership team.
Support and follow all lawful instructions/directives from direct supervisor.
Maintain a high level of professionalism and take responsibility for own conduct and behaviour.
Ensure good, clear lines of communication between all stakeholders.
Manage multiple employee work and lodging schedules.
Process all site entry applications and associated electronic and hard copies.
Maintain mandays and prepare End-of-Month mandays report and any other EOM reports.
Prepare Requisitions and Purchase Orders for the Underground operations.
Collate and process Contractor timesheets.
Order new employee uniforms, stationery, general consumables for site etc.
Maintain Master Key Register for the Underground operations.
Maintain current site Noticeboards.
Enter site hazard and incident reports and actions into the pertinent site register.
Undertake other assigned duties as lawfully instructed.
Work collaboratively with others to achieve organizational goals.
Leverage the talent and knowledge within the team to resolve problems.
Follow instructions as per SOPs, guidelines and those provided by the Superintendent.
Prioritize and complete tasks accurately as to specifications within required timeframes.
Proactively identify and address hazards before they arise as issues.
Be punctual to work and all required site meetings.