Administrative Assistant

Nexstar Media Group Inc.•New York, NY

44d

About The Position

The Administrative Assistant provides comprehensive administrative and clerical support to executives and leadership personnel, ensuring exceptional service and a high level of professionalism. This role requires adaptability to various personalities, strong organizational skills, and a commitment to excellence in every interaction.

Requirements

Professional and polished appearance
Exceptional attention to detail.
Excellent written and verbal communication skills.
Strong time-management and organizational abilities; capable of managing multiple projects simultaneously.
Flexible, proactive, and adaptable to change, with a sense of urgency when needed.
Demonstrated ability to handle confidential information with discretion.
Exceptional customer service, leadership, communication, conflict resolution, and problem-solving skills.
Strong analytical and decision-making capabilities with keen attention to detail.
Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
Proficiency with Microsoft Office Suite and general office equipment.
Strong interpersonal awareness and ability to "read the room."
Fluency in English required.

Responsibilities

Coordinate complex scheduling, calendar management, and the flow of information for executives.
Screen and respond to emails, phone calls, and in-person inquiries with professionalism and discretion.
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, and forms
Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
Manage travel arrangements, including booking transportation, preparing itineraries, and assisting with expense reports.
Handle sensitive information with the utmost confidentiality and integrity.
Oversee general office operations, including ordering and maintaining office supplies for multiple departments.
Serve as a communication liaison between internal staff and external partners on various projects and initiatives.
Support special projects by coordinating resources, tracking progress, and ensuring timely completion.
Prioritize and organize workloads to ensure executive priorities and organizational goals are met efficiently.
Collaborate effectively with the Corporate Office team and contribute to a positive, team-oriented environment.