Administrative Assistant-Curriculum & Instruction Dept [CS33]

Laramie County School District 1•Cheyenne, WY

6d•Onsite

About The Position

The job of Administrative Assistant - Curriculum & Instruction - Department is done for the purpose/s of providing secretarial support to assigned Directors and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports. This position also monitors the budgets in the entire Curriculum and Instruction Department.

Requirements

Minimum Qualifications
Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems.
Specific knowledge based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; and vocational standards.
Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skill based competencies required to satisfactorily perform the functions of the job include: customer service skills, operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.
Ability is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment.
Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.
Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment.
Problem solving is required to identify issues and create action plans.
Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.
Specific ability based competencies required to satisfactorily perform the functions of the job include: exceptional customer service, maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; working in multiple locations (by assignment).
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget.
Utilization of some resources from other work units is often required to perform the job's functions.
There is a continual opportunity to have some impact on the organization’s services.
Job related experience is required.
High School diploma or equivalent.

Nice To Haves

Criminal Background Clearance

Responsibilities

Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
Collaborates with a variety of staff (e.g. principals, coordinators, etc.) for the purpose of ensuring the budgets are maintained and utilized properly.
Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Maintains inventory of supplies and materials (e.g. forms, office supplies, equipment, etc.) for the purpose of ensuring items' availability.
Prepares a variety of correspondence, reports, and other materials (e.g. correspondence, notices, reports, letters, memorandums, charts, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Schedules a variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, transportation, chaperons, etc.) for the purpose of making necessary arrangements for assigned administrator.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.