Administrative Assistant

Addus HomeCare•Billings, MT

13d•Onsite

About The Position

This position relieves the Executives of administrative functions in order to increase the time they have available for executive level functions. Provide high level administrative skill set to a wide range of business tasks that may be of a confidential and time sensitive nature.

Requirements

High School diploma or equivalent
Two years of administrative and caregiver experience
Ability to handle confidential aspects of the role
Good command of Microsoft Office Suite (Word, Excel, PowerPoint)
Strong oral and written skills
Assesses work load and re-prioritize as needed, handling multiple task under tight deadlines
Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments
Interacts professionally with all levels of management and staff

Responsibilities

Assists with appointment scheduling and calendar management for Senior Level management
Coordinates arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings, provide catering needs as required
Works on a variety of special projects as needed with multi-tasking as necessary
Takes initiative, uses good judgment, understands deadlines and carries multiple projects through to completion with much interruption
Works independently under general direction while prioritizing work
Assists in coordinating a variety of monthly and quarterly local and branch award programs
Involvement in upkeep of the Company intranet and external website
Greets guests, maintain reception area and main conference room appearance
Answers overflow of switchboard calls
Demonstrates accurate knowledge of services of the Company and provide information by answering questions and requests
Develops and maintains effective working relationships with Management and Support Center staff
Maintains a high degree of confidentiality at all times due to access to sensitive information
Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department
Follows all Medicare, Medicaid, and HIPAA regulations and requirements
Abides by all regulations, policies, procedures and standards
Performs other duties as assigned
Maintains positive internal and external customer service relationships
Maintains open lines of communication
Plans and organizes work effectively and ensures its completion
Meets all productivity requirements
Demonstrates team behavior and promotes a team-oriented environment
Actively participates in Continuous Quality Improvement
Represents the organization professionally at all times