Administrative Assistant

AAA • Coppell, TX

11d • Onsite

About The Position

This position provides a wide variety of clerical and administrative support to staff of assigned department and/or management. Performs secretarial and clerical duties within established guidelines. May answer incoming telephone calls, prepare a variety of correspondence and reports, maintain office supplies, perform file/record maintenance, and make appointments. Performs work under general supervision.

Requirements

• High School GED
• 3-5 years Office Administration
• Proficiency in Microsoft Office software products, including Outlook, Word, and Excel required.
• Moderate skill in using general office equipment required.
• Moderate verbal, telephone and written communication skills required.
• Moderate organizational skills required.
• Requires ability to prioritize and multi-task, while maintaining a high level of detail and accuracy.

Nice To Haves

• Additional computer software skills such MS Project and Publisher desired.
• Additional business unit specific knowledge/skills/competencies requirements may apply.

Responsibilities

• Preparing reports, spreadsheets and memos for department staff and/or management; composing, typing and proofing correspondence, reports and forms; balancing cash drawers; posting ledgers; resolving overages/shortages; managing Accounts Receivables, etc. May transcribe notes, as well as prepare and distribute minutes from various meetings.
• Answer telephone inquiries and screen or transfer calls to appropriate party. Take messages as appropriate. May also respond to routine incoming mail inquiries and receive direct visitors.
• Maintain office filing systems. Update and maintain records which may include databases or other computer records. May process information of a confidential or technical nature.
• Perform administrative duties to support the department and its staff. Duties may also include issues relating to facilities, employees, Kronos timekeeping, supplies, safety, etc.
• Monitor the operating condition of all office equipment. May also be responsible for monitoring inventory of office supplies and equipment. Place supply orders as necessary.
• Assist in performing bookkeeping duties, including tracking of payments and invoicing.
• Facilitate communication between office staff, field representatives, vendors, or members/customers. If the Administrative Assistant I is assigned to a member facing business unit, duties may include member service functions such as reception, call handling, etc.

Benefits

• Health coverage for medical, dental, vision
• 401(K) saving plans with company match AND Pension
• Tuition assistance
• Floating holidays and PTO for community volunteer programs
• Paid parental leave
• Wellness programs
• Employee discounts (membership, insurance, travel, entertainment, services and more!)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED