Administrative Assistant

E. & J. Gallo Winery • Chicago, IL

12d • $31 - $41 • Onsite

About The Position

Are you a proactive, detail-oriented individual with a passion for supporting dynamic teams and fostering seamless operations? We’re looking for an Administrative Assistant to join our Midwest Area Sales team, where your organizational expertise and problem-solving skills will drive success across our sales office and region. This role offers an exciting opportunity to be at the heart of our sales operations, ensuring the team’s objectives are met with precision and efficiency. As an Administrative Assistant, you’ll be responsible for a wide range of tasks that keep our office running smoothly. You’ll prepare visually engaging reports and presentations, manage multiple leaders’ calendars, and coordinate travel and meetings with ease. You’ll serve as the backbone of our team, supporting sales operations, onboarding new hires, and facilitating communication across departments. Your ability to handle confidential information with discretion and build strong relationships with employees, leaders, and stakeholders will be key to your success. We’re seeking someone who thrives in a fast-paced environment, is skilled at managing competing priorities, and has a knack for identifying opportunities for improvement. Your intrapreneurship mindset will shine as you take initiative, think boldly, and embrace innovation. Ownership behaviors like setting high expectations and driving accountability will empower you to make a meaningful impact. In this role, you’ll enjoy variety—from managing facilities and office equipment to planning events and maintaining sanitation standards. You’ll be the go-to person for ensuring smooth daily operations, greeting visitors, organizing data, and supporting special projects. If you’re ready to bring your energy, creativity, and organizational talent to a collaborative and inclusive workplace, we’d love to hear from you. Apply now and help us elevate our Midwest Area sales team to new heights!

Requirements

• High school diploma or State-issued equivalency certificate plus 3 years of administrative support experience reflecting increasing levels of responsibility; OR Associate’s degree plus 1 year of administrative support experience.
• Proficient in the use of MS Word, MS Outlook, MS PowerPoint and MS Excel.
• Experience in event coordination.
• Effectively handles multiple projects and constantly shifting priorities
• Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
• Skilled in writing simple correspondence.
• Skilled in adding, subtracting, multiplying and dividing using whole numbers.
• Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation.
• Required to be 18 years or older.

Nice To Haves

• High School diploma or State-issued equivalency certificate plus 5 years of administrative support experience reflecting increasing levels of responsibility; OR Bachelor’s degree.
• Administrative support experience in a Sales office environment.
• Prior experience supporting executives.

Responsibilities

• Prepare visually engaging reports and presentations
• Manage multiple leaders’ calendars
• Coordinate travel and meetings with ease
• Support sales operations
• Onboard new hires
• Facilitate communication across departments
• Manage facilities and office equipment
• Plan events
• Maintain sanitation standards
• Ensure smooth daily operations
• Greet visitors
• Organize data
• Support special projects

Benefits

• We are committed to providing competitive compensation, perks, and a culture that supports your well-being.
• Benefits depend on your work category and may include medical and dental coverage, 401k plans, profit sharing, pet insurance, company holidays, access to an employee wine shop, and more!
• Additional information will be provided before your first interview.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees