Administrative Assistant

trane technologies•Jacksonville, FL

11d•$38,600 - $70,770•Hybrid

About The Position

As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Under direct supervision, this position is responsible for routine administrative functions to support the service sales process. This position will work directly with Account Managers, Administrative Assistants, and other assigned staff to ensure customer needs are met.

Requirements

High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience.
At least two years previous experience in a Windows environment with demonstrated knowledge and ability to use advanced features within Microsoft Office Site of products.
Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
Ability to multitask.
Must be extremely organized and possess a keen sense of urgency.
Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
Flexibility to work overtime/ weekends, as required.

Nice To Haves

Familiarity with the operation of HVAC Systems preferred, not required.

Responsibilities

Booking process – commission splits entry, fulfillment info, transitioning (Contracting) etc.
Coordinate the transition of projects from Sales to Operations within enterprise business systems.
Assist Account Managers with generating proposals.
Prepares and maintains project files for service-related jobs.
Updating Salesforce info based on information from Account Managers, customer communications, etc.
Creating/submitting Bid packages to potential and/or current service customers.
Responsible for issuing Certificates of Insurance (COI) – Direct service customers.
Legal Contract Review & Maintenance – work with Contract Management and area managers
Additional administrative tasks as assigned.
Flexibility to work overtime/weekends, as required.