administrative assistant

Becker Iron & Metal•Venice, IL

15d•Onsite

About The Position

The Front Desk Administrator serves as the first point of contact for visitors, customers, and vendors while providing administrative and operational support across departments. This role requires a detail-oriented professional with strong communication skills and the ability to manage purchasing responsibilities for office and maintenance supplies. The ideal candidate has 2–5 years of relevant experience and thrives in a fast-paced, industrial environment.

Requirements

2–5 years in administrative, front desk, or office coordination roles (industrial or fast-paced environments preferred)
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Experience with purchasing, ordering, or inventory management preferred
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to handle sensitive information with professionalism and discretion

Nice To Haves

Experience working in manufacturing, logistics, or scrap/recycling environments
Familiarity with maintenance parts or shop supply ordering
Ability to prioritize tasks and adapt to changing needs
Strong attention to detail and follow-through
Proactive problem-solver with strong follow-up skills
Cost-conscious mindset when making purchasing decisions
Reliable, dependable, and able to work independently

Responsibilities

Greet and assist visitors, customers, drivers, and vendors in a professional and timely manner
Answer and direct incoming phone calls, emails, and inquiries
Maintain front office organization, cleanliness, and professionalism
Manage incoming and outgoing mail, packages, and deliveries
Provide general administrative support to departments as needed
Assist with data entry, filing, and document management
Procure office supplies, shop supplies, and maintenance parts as needed
Maintain inventory levels and reorder supplies to avoid shortages
Coordinate with maintenance and operations teams to identify parts and supply needs
Research vendors, obtain quotes, and ensure cost-effective purchasing decisions
Track orders, verify deliveries, and resolve discrepancies with vendors
Maintain purchasing records, invoices, and documentation for accounting
Serve as a liaison between departments, vendors, and external partners
Support scheduling, coordination of meetings, and internal communications
Assist leadership with special projects and operational initiatives