Administrative Assistant

Collins Comfort Masters•Tempe, AZ

About The Position

Collins Comfort Masters is currently seeking an Administrative Assistant to join our team comprised of creative and energetic employees, who are dedicated to delivering the best customer service experience every day. Our Administrative Assistant in HVAC Service supports a team of service technicians and managers who process a high-volume of service and maintenance of new and existing AC units. What's In It For Me? Market Value Compensation Robust PTO Plan Health, Vision and Dental plans for you and your family to choose from 401K Retirement Plan with company match up to 30% Life Insurance, Short-Term and Long-Term Disability Special Program Options: FSA, EPA, Legal Services, and Identity Theft Continuous Training for your Professional Development Working in a dynamic, collaborative, and fun environment Coached and supported career growth

Requirements

2-5 years of work experience in an administrative/office role
Must have exceptional attention to detail
Strong organizational and time management skills, and ability to prioritize
Must be a self-starter and driven
Excellent communication and interpersonal skills
Strong problem-solving skills and analytical abilities
Must be proficient with Microsoft Office and Google products

Responsibilities

Batching
Reviewing service invoices for accuracy on materials and service performed and special requests
Partner with Accounting on batching invoices timely
Parts
Ordering and pulling parts for technician jobs
Contacting customers for scheduling parts jobs.
Warranty
Filing warranty claims
Receiving/scanning/uploading all warranty certificates
Involvement in extended labor warranties