Administrative Assistant

The Walt Disney Company•Vista, FL

17d•Onsite

About The Position

The Administrative Assistant role provides administrative support to the Disney Springs team. While maintaining a positive and professional demeanor, the AA demonstrates flexibility, discretion, and strong organizational skills while managing multiple priorities. With speed, accuracy and efficiency, the position supports the organization by preparing written communication, expense reports, spreadsheets, presentations, meeting set-up and notes, supply ordering, office building and technology support. The ability to manage multiple calendars and orchestrate meetings is essential. A strong sense of teamwork and the ability to leverage systems, technology and organizational resources will also be needed. As a contributing member of the administrative team, this role proactively helps to ensure that the department is highly organized, effective and functioning at optimal capacity. This role supports multiple senior managers. The role requires a high degree of collaboration, partnering, and confidentiality. An ideal candidate is a proven self-starter who is able to anticipate needs and is comfortable making decisions as appropriate within the scope of the role.

Requirements

Strong organizational skills
Effective verbal and written communication, clear concise correspondence
Portrays professional, positive, and approachable service environment – represents the brand and the leader
Demonstrated proficiency in MS Office Suite
Ability to handle and maintain confidential information.
Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Coupa, Concur, Collaboration Workspace, SAP (T&E, Life Events, Time Processor, and Employee ESS), and video teleconferencing systems and services

Responsibilities

Partner as the “information HUB” for leaders & cast
Drive team effectiveness and anticipate needs of the organization (through monitoring reports, invoices, scheduling)
Drive an organized and professional environment
Demonstrate service-focused delivery
Prepare presentations, documents and other communications for local leader support
Prepare and maintains meeting rooms as needed
Coordinate travel and prepare expense reports
Monitor calendars
Order supplies, tracks inventory and pay invoices as needed
Coordinate meeting logistics and supports set up and delivery needs including AV/video-conferencing
Manage office logistics managing multiple tasks, deadlines and priorities; and coordinates follow up and drives responses effectively
Support multiple leaders and prioritizes needs effectively
Support general office management and related equipment and technology
Easily adapt to change and demonstrates flexibility
Demonstrate comprehensive knowledge and application of administrative systems, tools, computer programs, and technologies; share subject matter expertise within the organization
Support integration of new administrative technologies and/or systems into the organization