Office Assistant

Conifer Health Solutions•Joshua Tree, CA

15d•Onsite

About The Position

The Administrative Assistant is instrumental to the smooth functioning and integrity (see addendum) of the home health and hospice programs. In addition to clerical responsibilities, this position provides Electronic Health Record (EHR) support, gathers and submits data required by Medicare regulation and state licensure for home health and hospice, is the data analytics vendor contact, extracts quality CMS reports from the Certification and Survey Provider Enhanced Reports (CASPER) system.

Requirements

Post High School Vocational/Specialized Training.
Sufficient experience in an with similar fiduciary responsibilities.
Experienced in Word, Excel (and its use of formulas), PowerPoint, Publisher, and Outlook Calendar.
Excellent interpersonal communication and problem-solving skills
Knowledge of statistics, data collection, analysis, and data presentation

Responsibilities

Receives all visitors in an efficient, professional and courteous manner.
Answers telephones in a pleasant and courteous manner, using
Provides primary administrative support to the Director. This includes correspondence, calendar, mail, and other duties as assigned.
Designs and implements data collection forms for monitoring and analysis and prepares reports for the Director, Finance Department, Payroll, Tenet Post-Acute and Home Health, and the Center for Medicare and Medicaid Services as needed.
Uses good judgment in screening calls, responding to inquiries and/or routes calls as appropriate.
Maintains and/or supervises maintenance and archiving of all patient medical files.
Handles a variety of special projects, as assigned, which may be long term or short-term projects including maintenance of the Administrative Manual.
Coordinates work to achieve maximum productivity and efficiency, demonstrating ability to recognize and establish priorities.
Seeks advice from the Director when needed for prioritization of duties.
Responsible for the maintenance of Agency equipment and ordering of office and medical supplies.
Actively participates in the training of new employees regarding office hardware, POS devices, documentation requirements including daily activity log and Kronos.
Responsible for patient registration, charges, financial data and correspondence.
Submits and supervises the submission of required medical information to physicians and tracks follow-up to ensure orders are signed timely.
Assists the business office with billing irregularities and discrepancies .
Actively works to develop and ensure quality of care and adherence to standards of care as outlined by regulatory agencies and policy.
Other duties as assigned.