Administrative Assistant

Government of the Virgin Islands

3d•Onsite

About The Position

This is staff work in coordinating office services such as budgetary requests, records control, manuals, policies, procurement and simplification of reporting procedures. An employee in this class is responsible for facilitating management by attending to a variety of administrative details, which is necessary to ensure a smooth work flow. Work requires the use of considerable initiative and judgment. Direction is received from a higher level officer who reviews work through conferences, written reports, and results achieved.

Requirements

Graduation from a four-year college of university with major course work in political science, public or business administration, or a related field, plus four (4) years managerial work experience dealing with personnel, procurement, and budgetary matters.
Considerable experience in public or business administration, personnel, budgeting, or procurement, (at least eight (8) years) which includes at least one (1) year work experience as an Administrative Officer III or a related capacity.
Knowledge of the principles and practices of public administration/business administration.
Knowledge of modern office procedures, practices, and equipment.
Knowledge of research techniques and report writing.
Knowledge of the principles of supervision, and the ability to supervise the work of others.
Knowledge of the principles of accounting, personnel, budgeting, purchasing, and budget preparation.
Ability to exercise resourcefulness in meeting new problems.
Ability to prepare accurate, clear, complete, and concise reports.
Ability to analyze, interpret, and report research findings.
Ability to initiate and install administrative procedures and evaluate their effectiveness.
Ability to interpret properly and to make decisions in accordance with laws, regulations, and policies.

Responsibilities

Supervises the work of subordinate personnel; assigns and reviews work for accuracy and completeness.
Serves as an integral member of the office management team to provide substantive technical administrative advice in decisions affecting activities supporting program efforts.
Identifies, analyzes and develops administrative policies and procedures for effective administrative operation.
Prepares work plans and schedules, and interprets regulations and policies.
Studies departmental operational methods and makes recommendations to section head/supervisor, in order to improve work-flow, simplify reporting procedures or implement cost reduction.
Conducts studies and collects information or administrative problems; analyzes findings; makes reports of practical solutions.
Collects, analyzes, and compares data and trends; prepares reports including observations, conclusions, and recommendations.
Reviews and answers corresponds.
Coordinates collection and preparation of operating reports such as time and attendance records, budgetary expenditures, and other statistical data.
Compiles data for and prepares periodic and special reports.
Performs other related duties