Administrative Assistant

BESTECH•Greater Sudbury, ON

8d•CA$40,000 - CA$55,000•Onsite

About The Position

BESTECH is an innovative multi-disciplinary engineering services firm with over 30 years of proven success across many engineering disciplines. Operating at over 100 employees strong, we know that our value comes from our incredible team. We pride ourselves on being a Partner of Choice, not just to our clients but to our community and our employees. This means ensuring not only that we are a company that clients want to work with but that we are a company our team would continue to choose to work for. As part of this promise, we are committed to prioritizing employees, maintaining open communications, and consistently improving and growing. Whether you are entering the workforce and looking to learn from the best or moving towards the next phase of your career and eager to help usher in the newest generation of subject matter experts, BESTECH is the place for you.

Requirements

Diploma in business, communications, accounting, or working towards.
Minimum of 2 years of administrative support experience.
Proficient with Microsoft Office Suites (Word, Excel, Outlook, SharePoint).
Strong interpersonal, written, and oral communication skills.
Strong organizational and time management skills, with the ability to manage multiple conflicting priorities.
Strong professionalism and discretion when handling sensitive or confidential information
Strong customer service skills for assisting employees, vendors, and visitors.
Ability to work independently and prioritize tasks effectively.
Ability to work collaboratively in a team-oriented corporate environment.
A valid driver’s license and access to a reliable vehicle are required.
Must be legally eligible to work in Canada.

Nice To Haves

Experience with BambooHR and Dynamics AX is considered a strong asset.

Responsibilities

Represent BESTECH’s interest in all dealings with clients, vendors, sub-contractors, and guests.
Support office security by following safety procedures and controlling visitor access by maintaining visitor logs.
Greet all guests utilizing exemplary customer service skills; coordinate with internal contact, accompany to appropriate location, offer refreshments.
Handle, screen and redirect incoming phone calls and voicemails appropriately.
Scan incoming mail into the electronic filing system and notify team members as required, distribute deliveries, prepare and schedule out-going mail and any shipping requirements
Travel arrangements and accompanying purchase orders/payments/forms as required.
Schedule site specific training and prepare accompanying purchase orders, payment, and associated forms as required.
Schedule meetings and training, manage shared meetings and rooms calendars, and assist with copying, scanning, and printing.
Ordering and inventory-keeping for office, kitchen, cleaning, PPE, equipment and supplies.
Purchasing for meals, events, and internal programs as requested.
Support tickets as assigned, as well as handling website inquiries.
Office management including office, kitchen, and boardroom appearance to ensure a professional and clean environment, coordinating facilities tickets, housekeeping, and organization efforts.
Coordinating with vendors for service issues including printer maintenance, office repairs, cleaning services
Occasional work-related pickups and drop-offs.
Participate in quality activities and continuous improvement initiatives.
Support recruitment as required by screening candidates and scheduling interviews.
Support HRIS management as required.
Assist in the preparation of letters, memos, and notices
Other Human Resources support tasks as required.
Review and process purchase requisitions and purchase orders.
Visa processing support
Accounts payable support
Maintain electronic filing system
Other accounting support tasks as required.
Coordinate and communicate company event registrations.
Prepare and share company-wide updates.
Prepare and share monthly Good News Report.
Provide support for company-wide events, as required.
Provide support to social committee.
Support social media content management.
Other communication support tasks as required.