Administrative Assistant

BAE Systems•Aberdeen, SD

16d•$45,249 - $72,399

About The Position

BAE Systems is hiring an Administrative Assistant IV to support the CMS business and functional teams in Aberdeen, SD. Under limited supervision, performs a variety of complex administrative duties such as: Acts as an information source on organizational policies and procedures; gathers, compiles, and reports information relevant to a given assignment; participates in planning of functions; administers organizational correspondence control; and aids department members. The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.

Requirements

High School Diploma/GED and 4+ years of relevant experience or equivalent experience
Experience in Administrative Assistance
Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination
Experience in SharePoint or other Enterprise Data Management Systems
Experience in MS Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, Teams
Ability to provide support to the Program Management Team
Ability to work in a fast-paced environment, multitask, and manage changing priorities
Ability to manage, organize, and structure data to support reporting needs
Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports
Ability to interact effectively with personnel at all levels, inside and outside of the organization
Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software
Forward-thinking with problem-solving skills
Attention to detail and time management skills
Excellent verbal and written communication skills

Nice To Haves

Associate’s Degree
Certificate/Training in MS Office Products
Experience in SharePoint, MS Project, Microsoft 365
Experience in creating or improving data/file/report management processes/dashboards
Experience in meeting/event coordination with 100+ attendees
Experience in Defense/Government Contracting
Ability to think ahead, anticipate needs, and proactively identify and resolve problems

Responsibilities

Controlling access and admitting visitors, contractors, trucks, and Admits visitors, contractors, trucks, and other guests to the site
Assisting in the badging process and verifying I-9 information for new hires
Facilitate contractor safety training
Data Input & Tracking
Document control & retention/Configuration Management
Maintains PPE documentation and various forms for Safety Department
Purchase card & Expense report reconciliation
Area upkeep
Various office support/supply tasks
Respond to ad hoc requests from internal and external stakeholders, ensuring timely and accurate delivery of information, data, and resources while maintaining confidentiality and discretion.

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
employee assistance program
a legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental, military, bereavement, and any applicable federal and state sick leave
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards
Other incentives may be available based on position level and/or job specifics.