Administrative Assistant

PROMESA R.H.C.F.•New York, NY

65d•Onsite

About The Position

Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring the efficiency of all office and staff services are delivered to the expectation of the Acacia Network mission and values set forth by the organization.

Requirements

3+ years previous relevant experience in Administrative required.
High School Diploma required, BA preferred.
Must be team oriented and possess a positive attitude with a willingness to be flexible and helpful.
Must be able to multi-task with strong organizational skills.
Excellent interpersonal skills and able to communicate both verbally and in written form.
Commitment to cultural diversity and sensitivity.
Ability to maintain a professional demeanor under pressure, and operate with keen sense of urgency and commitment to quality.

Nice To Haves

BA preferred

Responsibilities

Ensures the office runs smoothly working collaboratively and maintaining an upbeat, positive attitude and other administrative activities that support the function of the office as assigned by the Program Director.
Providing a wide range of administrative duties to the Director.
Connect with MIS for needed support from staff.
Coordinates the day to day operations of the behavioral health services.
Assists with scheduling to ensure optimal staffing during facility operation hours.
Assists with the scheduling of cases, meeting and conferences and the assignment of rooms for health care providers.
Assists and ensure the pre-admission documentation for all new clinical referrals are completed with accuracy.
Maintains all charts, files and administrative records.
Provides necessary reports, records, and statistics as by the program.
Orders and maintains all office supplies, forms and equipment.
Maintains the mail delivery system.
Maintains that the facility stays in compliance with all Federal and State regulatory agencies regulations and guidelines as well as maintain all organization policy and procedures.
Performs other related duties as required