Administrative Assistant- St Louis School

Archdiocese of San Antonio•Castroville, TX

3d•Onsite

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This role requires adherence to safety training and protocols, protecting confidential information, and upholding the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith. Employees are expected to take a solution-oriented approach, promote collaboration, and commit to the Mission and Vision of the organization. This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

Requirements

High school Diploma or equivalent
At least four (4) years’ experience of working in an administrative role providing direct support
Reliable transportation
Valid driver license
Valid vehicle insurance
Must pass archdiocesan Safe Environment Requirements and background screening
Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening
Experience with computer software and Microsoft Office Applications
Must be detail oriented, organized, self-motivated, work well independently and on a team
Must have good written and verbal skills
Must have good critical thinking and problem solving skills

Nice To Haves

Associate’s degree preferred
Bilingual in Spanish and English, preferred

Responsibilities

Answers and transfers phone calls, screening when necessary
Maintains filing systems as assigned
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Coordinates and schedules travel, meetings, and appointments
Prepares agendas and schedules for meetings
Records and distributes minutes or other records for meetings
Maintains office supplies and coordinates maintenance of office equipment
Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
Performs other duties as assigned.