Administrative Assistant I, II, III, or Senior

Mississippi State University•Starkville, MS

3d•Onsite

About The Position

Provide administrative support and coordinate the administrative function of a large and complex division, department, or unit. This role involves managing office operations, improving procedures, preparing reports, developing budgets, coordinating events, and potentially training subordinate staff.

Requirements

Level I: High school diploma and one year of experience directly related to the duties and responsibilities specified.
Level II: High school diploma and four years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Level III: High school diploma and seven years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Senior: High school diploma and ten years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
Indicated education is required; no substitutions allowed.
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Excellent written and verbal communication skills.
Working knowledge of word processing, spreadsheet, and database software packages.

Nice To Haves

Bachelor’s degree in accounting or business.
Experience in fund accounting.

Responsibilities

Directs, supervises, and coordinates the administrative function of a complex office.
Studies, analyzes, and recommends procedures and processes to improve continuity and simplify reporting.
Analyzes operating practices such as record keeping systems, office layout, and performance standards to create new systems or revise established procedures; remains abreast of trends in administrative operations.
Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals.
Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
Manages complex events calendar for unit; coordinates the logistics of unit functions and events.
Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.
Interviews, trains, and evaluates subordinate support staff.
All other duties as assigned.