Administrative Assistant
About The Position
Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. This role provides administrative and coordination support in a fast-paced healthcare environment for the Marshfield Clinic LEAD Center, which delivers education and training for clinicians. The position involves managing calendars and inboxes, making travel and room reservations, scheduling simulation labs, handling supplies and inventory, and coordinating training logistics. Additionally, the role assists with meeting materials, reports, timekeeping, billing, and maintaining policies and procedures. Strong organization, customer service, and communication skills are essential, along with Microsoft Office experience and a willingness to learn tools like Smartsheet. The role offers some flexibility and occasional remote work, but is not fully remote. Make a meaningful impact by supporting the teams who train and educate our clinicians!
Requirements
- Strong organization skills.
- Strong customer service skills.
- Strong communication skills.
- Microsoft Office experience.
- Willingness to learn Smartsheet.
- High school diploma or equivalent preferred.
- Applicable experience preferred.
- May require a valid driver’s license and maintain a good driving record (based on facility needs).
Nice To Haves
- Willingness to learn additional functions.
Responsibilities
- Compose, type, and distribute meeting notes, routine correspondence, presentations, billing, reimbursement, or monthly reports.
- Maintain vacation schedule and manage schedules for the department.
- Order and dispense supplies.
- Perform payroll functions, such as maintaining timekeeping information, processing and submitting to payroll.
- Maintain master copies of company policy and procedure manuals; keeping them up-to-date.
- Provide training logistics support including but not limited to reservations, travel plans, roster management and event planning.
- Answer telephone, take messages and answer routine questions.
- Calendar and inbox management.
- Travel and room reservations.
- Simulation lab scheduling.
- Supplies and inventory management.
- Assist with meeting materials, reports, timekeeping, and billing.
Benefits
- Some flexibility
- Occasional remote work
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
