Administrative Assistant

The University of Texas at Austin • Austin, TX

10d • $18 • Onsite

About The Position

The Texas Advanced Computing Center (TACC) at The University of Texas at Austin is one of the leading supercomputing centers in the world, supporting advances in computational research by thousands of researchers and students. TACC staff help researchers and educators use advanced computing, visualization, and storage technologies effectively, and conduct research and development to make these technologies more powerful, more reliable, and easier to use. TACC staff also educate and train the next generation of researchers, empowering them to make discoveries that advance knowledge and change the world. Candidates will need to upload a resume, letter of interest, and the names of three references to apply for this position. Must be eligible to work in the US on a full-time basis for any employer without sponsorship. The part-time (20 hours per week) front desk receptionist position will be responsible for managing the front desk, greeting visitors, and performing administrative duties as needed in collaboration with the Center Operations Administrative team. Please note that this assignment is for a minimum of 20 hours per week and may change based on departmental needs. The projected end date for this temporary assignment is September 15, 2026.

Requirements

• High school diploma or GED and at least 3 years of clerical experience (Education can substitute for experience)
• Strong communication skills
• Customer service skills
• Organizational skills
• Experience with office software such as Microsoft Office Suite and Google Docs
• Professional and courteous attitude
• Ability to maintain professional appearance and demeanor
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Bachelor’s degree
• Experience as an administrative assistant, receptionist, office manager or similar role
• Experience working in an academic research center or University
• Experience with UT Market
• Experience with UT Define

Responsibilities

• Responsible for welcoming visitors to TACC, answering visitor questions, directing visitors to appropriate person or department, and checking in visitors using Zoom. Monitor visitor access and maintain security awareness. May perform various administrative tasks such as data entry, managing and maintaining electronic records/files/databases, provide parking passes, and more. Responsible for managing the front desk and ensuring that it is clean, organized, and professional-looking. (30%)
• Assist the Center Operations and Administrative team with event coordination. To include setting up and breaking down events, meetings and conferences; ensuring all visitors and guests are registered in Zoom and print out and organize name tags prior to the event, meeting, or conference. (30%)
• Book flights, hotels and transportation for employees, prepare travel itineraries, process travel expense reimbursements, ensure requests and reimbursements comply with UT policy and procedures. (25%)
• Responsible for receiving mail and deliveries and recording information in the receiving log. Collaborate with the Operations team to distribute mail and packages to the appropriate person or department. Receives and responds to requests to send mail out via FedEx, USPS, or campus mail. (15%)
• Other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees