Part-Time Administrative Assistant, Conference & Event Services and Auxiliary Services

LeTourneau University•Longview, TX

About The Position

The part-time Administrative Assistant supports the daily operations and business functions of Conference & Event Services and Auxiliary Services. The role provides administrative, clerical, customer service, invoicing, payment-processing, and operational assistance. Duties include managing phone calls and records, processing routine requests through the Event Management System (EMS), supporting business transactions, and helping prepare and maintain event and office spaces. The position also assists with event setup and teardown, summer camp operations, supply management, and golf cart monitoring and maintenance coordination. Work is primarily during weekday office hours, with 20–29 hours per week; event schedules may require occasional evening and weekend work and flexibility. The role involves indoor and outdoor work and interaction with students, faculty, staff, and external clients. An acceptance of and commitment to Jesus Christ as Savior and Lord is expected.

Requirements

Bachelor's degree, associate degree, or equivalent professional experience.
Good written and oral communication skills.
Experience handling a wide variety of situations and people.
Problem-solving skills and knowledge of the educational process.
Good listening, decision-making, time-management, organizational, and detail-accuracy skills are desired.
Ability to lift and carry up to 42 pounds.
Acceptance of and commitment to Jesus Christ as Savior and Lord.
Enthusiastic and maturing Christian faith and desire to work in LeTourneau University's outreach ministry.

Responsibilities

Answer, return, and direct phone calls professionally and promptly.
Process and monitor room reservation requests in EMS; gather event details, review requests for completeness, coordinate basic event needs with campus service providers, and assist with scheduling adjustments, setup and teardown times, and room assignments.
Assist with event setup and teardown, including tables, chairs, equipment, and linens; help create setup diagrams and layouts; and communicate with event requestors about assigned needs.
Support university events, conferences, camps, special programs, and summer camp operations.
Prepare correspondence, reports, and other documents; maintain accurate records, files, and departmental documentation in electronic and physical formats.
Process deposits, invoices, check requests, payments, checks, and other university forms; assist with credit card reconciliation and reporting.
Maintain confidentiality in business and personnel matters and safeguard university property, keys, equipment, and confidential information.
Keep shared office, copier, storage, event, and common areas clean, organized, and free of clutter; assist with stocking and organizing supplies and equipment.
Purchase or pick up event supplies and materials as directed.
Retrieve, secure, and monitor departmental golf carts; check fluid levels, report maintenance concerns, and assist with scheduling routine maintenance and repairs.
Provide general customer service and assist staff with daily operational needs and Auxiliary Services objectives.
Perform light housekeeping, trash removal, general clerical and administrative duties, and other duties as assigned.
Communicate effectively in person, by phone, email, and other electronic means while maintaining a professional, team-oriented workspace and attitude.