Mayfield Elementary Administrative Assistant

Cleveland City Schools•Cleveland, TN

8h•Onsite

About The Position

To assist the Principal in order that he/she may devote maximum attention to administering an effective instructional program. Responsible for accounting of all revenues and expenditures at the school level in accordance with state guidelines.

Requirements

High School diploma
Two (2) years of clerical experience
Knowledge of typing, office machines, and computers
Meets health and physical requirements

Responsibilities

Acts as the school receptionist and greets the public via telephone and in person with a pleasant attitude
Performs administrative and clerical duties pertaining to the administrative functions of the school office
Operates, maintains, and controls the use of the copy machines and office equipment
Orders, receives, and distributes all consumable supplies used in the school, and maintains all record pertaining to purchasing documentation
Administers first-aid to sick or injured students, and gives prescribed medication when the nurse is not available
Registers new students, requests permanent records, and maintains permanent records in a monitored, secure area
Works with Student Management to maintain accurate student information database
Maintains school attendance accounting records for students and staff
Receipts, deposits, disburses and records all monies received by the school in accordance with the Tennessee Internal School Uniform Accounting Policy Manual
Keeps an accurate ledger from which a monthly balance and an annual audit can be made
Verifies the reconciliation of bank statements and prepares necessary adjusting journal entries
Works with Business Operations and auditors to prepare financial records for annual audit
Maintains the confidentiality of reports, records, and personal experience of a private nature regarding students, school employees, and patrons
Maintains knowledge of all safety rules and proper procedures for school and student population
Perform other school-related duties as assigned by the Principal