Administrative Assistant

Mittera Group Inc•Houston, TX

About The Position

Mittera is looking for an Administrative Assistant to join our team! Administrative Assistant supports the day-to-day operations of the department, which includes various clerical and administrative tasks. This position works under supervision but must know how to work independently to plan and accomplish goals. Our Administrative Assistant is a key member supporting executive team members and ensuring smooth operation in the office area. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, and taking proper inventory. Must perform all functions with the highest level of consistency, compassion, and confidentiality as it relates to Mittera’s values and overall customer experience.

Requirements

High school diploma or equivalent education required
Has excellent written & verbal communication skills with individuals at all levels of the organization, vendors, and clients
Has great attention to detail and substantial organizational skills
Able to prioritize and manage time efficiently
Sufficient at analyzing Information and managing processes
Demonstrates professionalism
Has problem-solving mindset
Able to manage inventory control
Must be dependable and motivated to learn
Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 20 pounds at times
Requires fine motor hand and arm movement, manual dexterity and coordination
Must be able to access and navigate each department in the facility

Nice To Haves

Preferred 1-3 years of administrative assistant experience

Responsibilities

Oversee general office operation
Maintain a neat and professional appearance throughout the office area
Provide administrative support to executive team
Coordinate with facilities management or vendors regarding office space, parking, and related issues
Greet visitors and answer incoming phone calls
Assist the accounting team with data entry and document management
Coordinate travel arrangements, including flight, hotel, and car rental reservations
Purchase office supplies and maintain proper stock levels
Maintain an organized and efficient filing/storage system for all files and office supplies
Coordinate incoming and outgoing mail including receiving and sending packages
Perform other duties as assigned