Administrative Assistant - Load Lot

Tarter Gate Company, LLC•Dunnville, KY

46d•$18 - $20•Onsite

About The Position

The Administrative Assistant role at Load Lot is crucial for maintaining smooth operations and supporting the Load Lot supervisors and team leads. This position involves a variety of tasks including managing onboarding and training documentation, providing HR and compliance support, facilitating communication, maintaining office organization, supporting team and visitor relations, assisting with event and team engagement, and offering general administrative and supervisory support. The ideal candidate will be organized, proactive, and able to handle confidential information with professionalism.

Requirements

Ability to add new hires to the time clock system, including biometric setup.
Skills to coordinate new team member introductions, OJT forms, and training documentation.
Proficiency in preparing and submitting separation reports, corrective action forms, and ROCs promptly.
Capability to maintain an accurate and current team roster.
Understanding of how to protect and handle all confidential information in accordance with Company policy.
Competence in sending out regular reminders and updates to supervisors.
Skill in reviewing daily paperwork for completeness and accuracy.
Ability to maintain professional, respectful relationships with team members, visitors, drivers, and internal contacts.
Capacity to represent the Load Yard and the Company in a positive, professional manner.
Ability to keep office and supply areas neat, organized, and inventoried.
Skill in ensuring all bulletin boards, postings, and communications are up to date and visually appealing.
Capability to decorate for holidays and events.
Ability to assist with preparing, scheduling, and setting up employee events and recognition activities.
Willingness to help with HR or operations-led engagement initiatives.
Ability to provide daily administrative support to Load Lot supervisors and team leads.
Proactive communication and problem-solving skills within the department.
Flexibility and readiness to help where needed to ensure smooth plant operations.
Willingness to perform other administrative or operational duties as assigned.

Responsibilities

Add new hires to the time clock system, including biometric setup.
Coordinate new team member introductions, OJT forms, and training documentation.
Prepare and submit separation reports, corrective action forms, and ROCs promptly.
Maintain an accurate and current team roster at all times.
Protect and handle all confidential information in accordance with Company policy.
Send out regular reminders and updates to supervisors to keep teams informed.
Review daily paperwork for completeness and accuracy, and separate as needed for filing or review.
Maintain professional, respectful relationships with team members, visitors, drivers, and internal contacts.
Represent the Load Yard and the Company in a positive, professional manner at all times.
Keep office and supply areas neat, organized, and inventoried.
Ensure all bulletin boards, postings, and communications are up to date and visually appealing.
Decorate for holidays and events to create a positive and welcoming atmosphere.
Assist with preparing, scheduling, and setting up employee events and recognition activities.
Help with HR or operations-led engagement initiatives as needed.
Provide daily administrative support to Load Lot supervisors and team leads.
Anticipate needs, communicate proactively, and assist in problem-solving within the department.
Stay flexible and ready to help where needed to ensure smooth plant operations.
Perform other administrative or operational duties as assigned to support the Load Lot and overall facility needs.