Administrative Assistant-El Hogar
Comunilife Inc•New York, NY
•Onsite
About The Position
Comunilife Inc. is looking for an Administrative Assistant for its new Bronx program, El Hogar. The El Hogar Administrative Assistant is responsible for the office administrative functions program including maintaining leases, client entitlements, answering telephones, etc. The Administrative Assistant supports procurement policies and procedures, orders office supplies, and prepares and maintains related program Office reports/records. These full-time positions are eligible for Comunilife's generous benefits and paid time off package.
Requirements
- Bachelor’s Degree or High School Diploma/ GED with two years of administrative experience in the social service or housing setting.
- Prior experience in a supportive housing, healthcare, or social services environment strongly preferred.
- Bilingual, English/Spanish is preferred.
Responsibilities
- Prepares weekly occupancy and monthly reports, monthly program statistics, and other compliance reports as requested by the Program Director
- Maintain meeting minutes for staff, community, and interdisciplinary team meetings
- Provide front-line administrative support, including screening calls, responding to routine inquiries, and directing urgent matters appropriately
- Manage an organized electronic and paper filing system; record all contracts, proposals, program files, correspondence, documents, and reports
- Attends regular scheduled staff meetings and in-service/outside trainings
- Meets monthly for supervision with the Program Director
- Assists with the completion of resident lease renewals and annual certifications in collaboration with Program and Property Management
- Develops and distributes activity and staff schedules
- Assist with financial tracking: reconcile petty cash, process vendor invoices, and submit expense documentation in compliance with agency policies
- Monitor supply inventories and submit online purchase requisitions for program, office, and maintenance supplies with Program Director approval
- Uses a database to track client rent payments and arrears as requested by the Program Director
- Utilize Google Suite, Microsoft Office, and agency-approved platforms (e.g., AWARDS, Precoro, RealPage, GoCanvas, CARES) to enter, retrieve, and track program data
- Oversees client and agency activities and events in coordination with the Senior Program Director and other departments
Benefits
- Comunilife's generous benefits and paid time off package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
