Administrative Assistant

Access: Supports for Living • Middletown, NY

33d • Onsite

About The Position

We’re seeking a highly organized and detail-oriented Administrative Assistant to support the Community Habilitation (Com Hab) program. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple responsibilities, and takes pride in supporting program operations that serve individuals with intellectual and developmental disabilities. The Administrative Assistant plays a key role in ensuring smooth program operations by coordinating documentation, maintaining databases, preparing reports, and supporting leadership with scheduling and communication.

Requirements

• Strong organization and attention to detail
• Professional communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• Collaborative and service-oriented mindset
• Experience supporting program leadership and coordinating administrative processes
• Microsoft Office (Excel, Word, Outlook, PowerPoint)
• High school diploma required

Nice To Haves

• Experience with database systems and reporting tools preferred
• Administrative experience in healthcare, human services, or nonprofit settings preferred

Responsibilities

• Provide administrative support to the Vice President, Program Director, and Team Leaders
• Manage calendars, scheduling, and meeting coordination
• Prepare meeting materials and draft meeting minutes
• Assist with program reports, spreadsheets, and documentation
• Manage daily emails, phone calls, and general correspondence
• Maintain organized filing systems and program documentation
• Order office supplies and assist with general office operations
• Perform additional administrative duties as needed to support program operations
• Maintain accurate program records and documentation
• Enter and manage data in program systems including IRMA, Choices, eVero, and Daily Management dashboards
• Assist with intake documentation, DDP2 forms, and program records
• Support preparation for internal and external audits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED