Administrative Assistant (REMOTE)

Carr Talent Acquisition•Madison, MS

1d•Remote

About The Position

Carr Talent Acquisition is a national and global recruiting agency that is successful, fast-growing, and built on results. We provide end-to-end recruiting services, from finding and vetting candidates to identifying and attracting exceptional talent for our clients. What makes us different is our people. Our recruiters bring savvy, energy, creativity, and sophistication to every search, while treating our recruiting partners and clients with genuine respect. Much of our business comes through word-of-mouth, referrals, and repeat clients because our reputation is built on consistently delivering results. We have partnered with 1,000+ U.S.-based companies across a wide range of industries and continue to grow. We are looking for a highly organized, proactive, and tech-savvy Administrative Assistant to become an important member of our growing team. This role is ideal for someone who enjoys keeping things organized, staying one step ahead, working with technology, and making sure the details don't fall through the cracks. You will provide administrative and operational support across scheduling, email management, records, client files, CRM activity, research, affiliate coordination, and day-to-day business needs. You will have the opportunity to learn, grow, take on increasing responsibility, and work closely with experienced recruiting leadership in a supportive, collaborative environment.

Requirements

At least 1 year of experience in an Administrative Assistant, Executive Assistant, or similar administrative role, preferably in a remote environment
Ability to work 40 hours per week
Availability for significant working-hour overlap with U.S. Central Time, generally within the 8:00 AM–5:00 PM CT / 9:00 AM-6:00 PM CT business window
Excellent organizational and time-management skills
Ability to manage multiple priorities while maintaining accuracy and follow-through
Strong written and verbal English communication skills
Proficiency with Google Drive and Google Workspace (G Suite)
Experience working with cloud-based file storage and digital documentation
Strong calendar management and scheduling skills
Good online research and information-gathering skills
Reliable internet connection and a dependable computer/work setup
Ability to work independently and stay productive without constant supervision
Professional, dependable, positive, and solution-oriented attitude

Nice To Haves

Experience with GoHighLevel (GHL)
Experience with CRM systems
Familiarity with Applicant Tracking Systems (ATS)

Responsibilities

Provide day-to-day administrative and operational support to the Owner and team, including participating in regular meetings and tracking priorities, tasks, and follow-ups.
Manage scheduling, calendars, calls, appointments, and travel planning for the Owner and team.
Monitor and organize the Owner’s inbox, prioritize communications, and ensure timely follow-up.
Maintain organized client records, digital folders, and Google Drive files.
Manage data entry and updates within CRM, ATS, and task management systems.
Assist with affiliate and partner communications, relationship management, and tracking.
Conduct research, organize information, and assist with special projects and business initiatives.
Take ownership of additional administrative needs, identify opportunities to improve processes, and proactively solve problems as they arise.

Benefits

Full-time, fully remote position
Monthly base compensation, with bonus potential and opportunities for increases based on performance, contribution, and growth.
Flexibility and autonomy in how you manage your responsibilities
The opportunity to work with a recruiting firm serving 1,000+ client companies
A true Family First culture — we expect you to take care of your family and personal priorities
Mentorship, coaching, and opportunities to develop your skills regardless of where you are in your career
No micromanagement — we trust capable people to own their responsibilities
Opportunities to expand your role and grow into next-level responsibilities
The chance to be part of a fast-growing, dynamic company with a strong reputation and loyal client base
A role where your work has a direct impact on the success of the team and our clients