Administrative Assistant

Winthrop University • Rock Hill, SC

12d

About The Position

Provides front-line customer service to students, faculty, staff and visitors. Assists with departmental communications and correspondence. Maintains departmental calendars and schedules meetings. Prepares meeting materials and creates agendas and minutes. Maintains organized digital and physical filing systems. Serves as building coordinator; conducts visual facilities checks and coordinate follow-up requests as needed. Human Resources & Personnel Support Assists with hiring paperwork for faculty, staff, adjuncts, tutors and student employees. Coordinates interview scheduling and candidate communications. Supports onboarding for faculty, staff, adjuncts, tutors and student employees. Maintains personnel records and assists with compliance tracking. Student Services, Recruitment & Event Support Assists with student visits and tours. Assists with planning and execution of departmental and college events, including managing registrations, communications and event logistics, coordinating faculty and student participation in recruitment events, and supporting guest speakers, workshops, and departmental and alumni events. Travel & Financial Coordination Assists with travel arrangements and conference logistics for CBT colleagues. Prepares travel authorizations and reimbursement documentation. Tracks deadlines, registrations and expense documentation. Responsible for purchasing and procurement processes related to departmental operations and events. Tutoring & Student Workers Support Maintains tutoring schedules and operational logistics. Tracks student worker hours and assists with payroll coordination. Supports tutoring labs and student success initiatives. Website, Marketing & Communication Support Updates department websites and maintain current information. Assists with newsletters, announcements, email communications and social media. Assists with promotional materials. Supports in-house marketing displays and outreach activities. Data & Records Management Maintains spreadsheets, databases and document repositories. Compiles routine departmental reports and enrollment snapshots. Assists with assessment and accreditation data collection.

Requirements

• Bachelor’s degree; associate’s degree and two years of administrative support experience; or high school diploma and four years of administrative support experience.
• Proficiency with Microsoft 365.

Nice To Haves

• Experience providing support in a higher education or academic environment.
• Experience coordinating events and student services activities.

Responsibilities

• Provides front-line customer service to students, faculty, staff and visitors.
• Assists with departmental communications and correspondence.
• Maintains departmental calendars and schedules meetings.
• Prepares meeting materials and creates agendas and minutes.
• Maintains organized digital and physical filing systems.
• Serves as building coordinator; conducts visual facilities checks and coordinate follow-up requests as needed.
• Assists with hiring paperwork for faculty, staff, adjuncts, tutors and student employees.
• Coordinates interview scheduling and candidate communications.
• Supports onboarding for faculty, staff, adjuncts, tutors and student employees.
• Maintains personnel records and assists with compliance tracking.
• Assists with student visits and tours.
• Assists with planning and execution of departmental and college events, including managing registrations, communications and event logistics, coordinating faculty and student participation in recruitment events, and supporting guest speakers, workshops, and departmental and alumni events.
• Assists with travel arrangements and conference logistics for CBT colleagues.
• Prepares travel authorizations and reimbursement documentation.
• Tracks deadlines, registrations and expense documentation.
• Responsible for purchasing and procurement processes related to departmental operations and events.
• Maintains tutoring schedules and operational logistics.
• Tracks student worker hours and assists with payroll coordination.
• Supports tutoring labs and student success initiatives.
• Updates department websites and maintain current information.
• Assists with newsletters, announcements, email communications and social media.
• Assists with promotional materials.
• Supports in-house marketing displays and outreach activities.
• Maintains spreadsheets, databases and document repositories.
• Compiles routine departmental reports and enrollment snapshots.
• Assists with assessment and accreditation data collection.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level