Administrative Assistant

Red Bull•Dallas, TX

4d•$38,000 - $57,600

About The Position

This role is also open to the following locations: Dallas, Atlanta, Chicago, New York, Santa Monica In this position you will provide direct administrative support to the Senior Vice President of Sales for the Multi-Channel retail segment as well as the Senior Vice President of Sales for Category & Insights. Responsibilities will include but are not limited to: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping.

Requirements

2+ years’ Experience in positions related to sales and marketing
Strong MS Office Skills: Outlook, PowerPoint, Excel and Word must be very proficient
Strong written/verbal communication – professional writing skills (letters, internal emails, etc.)
Capable of working well with diverse personalities
Excellent organization and project management skills

Nice To Haves

Experience in coordinating large events & meetings preferred
Understanding of P&L and business drivers preferred
Understanding of business insight/category management principles preferred
Experience supporting multiple leaders preferred

Responsibilities

EXECUTIVE SUPPORT Calendar & travel management for SVPs (domestic and international)
Plan and orchestrate meetings and calls across business units
Process forms and expense reports
Ensure that tasks and projects are completed correctly and on time
Proactively communicate follow-up information on all matters
Run/manage staff meetings including agenda coordination and timely action-oriented recaps
EVENT & MEETING SCHEDULING, PLANNING, & COORDINATION Lead the planning and production of all department level activities, including off-sites, workshops and team building events.
Manage and communicate Executives' calendars and assist with time management and prioritization.
Maintain department calendar; schedule and coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.
Provide admin support to Sales departments and their respective department heads as needed.
PRESENTATIONS & COMMUNICATION Create high quality PowerPoint presentations
Liaise with various departments, timely communicating information, analysis or reports.
ADMINISTRATIVE TASKS Organizing and maintaining team calendar
Scheduling appointments, meetings and workshops, responsible for meeting minutes
Make travel arrangements and verification of travel costs
Assist in preparations for meeting and calls
Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager
On-boarding of new employees
Carrying out specific small projects & research, assist in projects
Other administrative duties as assigned (e.g., ordering office supplies, send FedEx).
COMMUNICATION/TEAMWORK Strong interpersonal and influencing skills
Strong attention to detail
Professional/polished communication style
Actively listens, expresses ideas/thoughts effectively
Ability to work with multiple managers and personality types - in different time zones
Works within and outside formal lines of authority
Patient & humble – partners effectively with various stakeholders