Administrative Assistant NAVSEA, San Diego

PCSI Careers • San Diego, CA

5d • Onsite

About The Position

PCSI is seeking an experienced Administrative Assistant for its NAVSEA location in San Diego. This role reports to the Project Manager/Foreman and involves a variety of administrative, coordination, and facility-related tasks. PCSI is an AbilityOne employer, prioritizing individuals and veterans with disabilities for this role, and may require documentation. The organization is a non-profit dedicated to enhancing the lives of people with disabilities through employment, advocacy, partnerships, and innovation, integrating them into meaningful jobs with competitive wages and benefits.

Requirements

• High school diploma or GED
• Ability to work with little supervision and maintain a high level of performance.
• Must be able to read, write, and understand the English language.
• Ability to pass criminal, drug, and driving screening.
• Ability to climb, bend, squat, push, lift and carry objects up to 10 pounds; prolong walking up to 10%.
• Possess valid driver’s license and maintain good driving record.
• Ability to obtain and Common Access Card.

Nice To Haves

• Minimum of one (2) year of prior experience working as an Assistant, or related experience preferred, but not required.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.
• Write and edit documents from letters to reports and instructional documents. (Create Charters, SWARMC notes, and SWRMC instructions)
• Create and maintain filing systems, both electronic and physical.
• Manage accounts, perform bookkeeping, and complete payroll.
• Generate floor plans via Visio or MS Excel for current and future room/office layouts.
• Read diagrams, sketches, and facility floor plans.
• Assist SWRMC’s FOS and NAVFAC’s FMS with project coordination.
• Inspect office furniture and spaces to determine if it needs to be replaced or renovation is necessary.
• Track financial progress of unfunded renovations and zero-based budget for code 1150.
• Generate laydown requests for base visitors and contracting companies.
• Manage SWRMC’s 5-Year Renovation Plan.
• Draft agenda and keep minutes for Quarterly Drumbeat/PFM Meetings.
• Take notes and observations during zone inspections. Submit trouble tickets for any findings during inspection.
• Handle phone coordination, LAN drops, and request forms for IT requests.
• Upload status updates in EDW system.
• Assist SWRMC’s FOS with SAR submittals.
• Schedule solicitation site walks.
• Perform white spaces and facility inventory management.
• Present information of work done throughout week with weekly report of ongoing projects.
• May operate a company-owned vehicle to transport self and others in performance of assigned duties.

Benefits

• Paid vacation and sick time, in addition to federal holidays.
• Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier.
• 401k plan with matching on contributions up to 6%.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED