Administrative Assistant for the Department of Psychiatry & Behavioral Sciences
University of Kansas Medical Center•Wichita, KS
•$25 - $36•Onsite
About The Position
The administrative assistant in the Department of Psychiatry & Behavioral Sciences provides support to the department chair and director of finance and administration, and serves as the customer point of contact by handling department phone calls and front desk duties. This position is responsible for a variety of administrative and clerical duties, as well as providing coverage as needed for educational programs.
Requirements
- Four (4) years of administrative or clerical experience. Education may substitute for experience on a year for year basis.
- Experience using Microsoft Office products including Outlook, Excel, Word and PowerPoint.
Nice To Haves
- Bachelor's Degree in business administration or a similar field.
- Experience supporting faculty and staff in a higher education setting.
- Experience with Workday.
- Communication
- Interpersonal
- Attention to detail
- Organization
- Time management
- Multi-tasking
Responsibilities
- Provide administrative support to the Director of Department Finance and Administration and department Chair
- Maintain calendar, schedule meetings, and coordinate meeting arrangements for the department
- Track inventory and order office supplies
- Assist with the planning of the annual holiday celebration, as well as other events throughout the year
- Record minutes of meetings upon request
- Distribute incoming department mail
- Plan, order and setup catering for departmental meetings
- Serve as primary point of reception for all incoming calls and guests to the department
- Assist with office coordination, including lunch coverage
- Coordinate and enter faculty call schedule (clinical schedule) to appropriate scheduling systems
- Track faculty leave ensuring faculty clinical coverage is in place and that the Chair is notified in cases of deficiencies, and enter all leave onto department calendar and scheduling systems
- Assist the Chair with collection of documents, scheduling meetings with faculty, and final submission
- Assist faculty with promotion and tenure application document submission
- Maintain faculty records for the department
- Provide backup coverage for psychiatry resident and medical student education coordinators as needed
- Assist with special projects upon request
- Responsible for department community newsletter and department internal newsletter.
- Manage and assist with departmental social media platforms
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Health expense accounts with generous employer contributions
- Employer-paid life insurance
- Long-term disability insurance
- Various additional voluntary insurance plans
- Paid time off, including vacation and sick
- Ten paid holidays
- One paid discretionary day after six months of employment
- Paid time off for bereavement
- Paid time off for jury duty
- Paid time off for military service
- Parental leave after 12 months of employment
- Retirement program with a generous employer contribution
- Additional voluntary retirement programs (457 or 403b)
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
