Administrative Assistant- Mi-Tech Services, Inc.

Michels Corporation•Fond du Lac, WI

About The Position

As a full-service engineering, design, and construction services firm, Mi-Tech delivers comprehensive support for utility and infrastructure projects from planning and design through execution. Our multidisciplinary team provides practical, innovative solutions that emphasize cost efficiency, constructability, and long-term value. Founded in 1985, Mi-Tech has built a reputation for excellence in engineering, design, environmental, laboratory, technical, and field services across multiple industries. The 2026 merger with J.D. Hair & Associates further strengthened our capabilities and resources, adding decades of specialized expertise in trenchless, geotechnical, and structural engineering to our core offerings. As a proud member of the Michels Family of Companies, Mi-Tech collaborates with an internationally respected team to deliver integrated, end-to-end engineering, design, and construction solutions that meet the highest standards of quality and performance. An Administrative Assistant I will provide day-to-day administrative support under direct supervision. The Administrative Assistant I position must have strong attention to detail and maintain confidentiality at all times. Critical for success are the abilities to multitask, prioritize and, project a professional image.

Requirements

High school diploma or GED, 0 to 3 years of related administrative experience, or an equivalent combination of education and experience.
Microsoft Suite proficiency

Responsibilities

Maintain and promote a strong health, safety, environment, and quality (HSEQ) culture for all employees, vendors, subcontractors, and customers to comply with HSEQ policies, procedures, regulations, and continual improvement objectives. Identify and communicate workplace hazards and risks with a commitment to correct or seek assistance in correcting unsafe or nonconforming actions or conditions.
Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials, and manage distribution.
Write, proofread and distribute/mail correspondence, reports, and letters as requested.
Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
Facilitate invoice billing: internal invoices and tracking/management of payment status.
Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
Work with corporate and divisional support on a variety of clerical related tasks.
Assist management with development and assembly of presentation materials.
Other duties as assigned.