Administrative Assistant

Lehigh Valley Health Network-posted 2 days ago
Full-time • Entry Level
Onsite • Allentown, PA
5,001-10,000 employees
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Imagine a career at one of the nation's most advanced health networks. Be part of an exceptional health care experience. Join the inspired, passionate team at Lehigh Valley Health Network, a nationally recognized, forward-thinking organization offering plenty of opportunity to do great work. LVHN has been ranked among the "Best Hospitals" by U.S. News & World Report for 23 consecutive years. We're a Magnet(tm) Hospital, having been honored five times with the American Nurses Credentialing Center's prestigious distinction for nursing excellence and quality patient outcomes in our Lehigh Valley region. Finally, Lehigh Valley Hospital - Cedar Crest, Lehigh Valley Hospital - Muhlenberg, Lehigh Valley Hospital- Hazleton, and Lehigh Valley Hospital - Pocono each received an 'A' grade on the Hospital Safety Grade from The Leapfrog Group in 2020, the highest grade in patient safety. These recognitions highlight LVHN's commitment to teamwork, compassion, and technology with an unrelenting focus on delivering the best health care possible every day. Whether you're considering your next career move or your first, you should consider Lehigh Valley Health Network. Summary Provides direct administrative support for a Vice President or Administrator and their designees. Performs administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports departmental and network committees and participates in special projects, as needed.

  • Maintains calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
  • Creates, transcribes, and distributes meeting materials, agendas and minutes.
  • Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
  • Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
  • Communicates the leaders instructions with various individuals and/or departments.
  • Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
  • Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card if applicable.
  • Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
  • Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment.
  • Ensures department is sufficiently stocked with office supplies.
  • Serves as the principle point of administrative contact and liaison with internal and external contacts.
  • High School Diploma/GED
  • 3 years as a secretary or related administrative role
  • Ability to work under/handle stressful situations.
  • Proficient in Microsoft Office and similar applications.
  • Associate’s Degree
  • Prior Healthcare Experience
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