Administrative assistant

Yale New Haven Health • New Haven, CT

11h

About The Position

This role provides administrative support to one or more individuals, one of whom is at the Vice President level. Works independently and efficiently to provide broad-scale, complex administrative and executive support for Vice President and the department.

Requirements

• High school diploma or GED required.
• At least 5-7 years experience functioning in an administrative support role or a combination of experience and Bachelors' degree.
• Excellent computer skills including Microsoft Office suite (especially Word, Excel, and PowerPoint), and well versed in Internet research and navigation.
• Exceptional customer service skills
• High level communication and interpersonal skills
• Ability to draft, and distribute high level communications to the department, delivery network, health system, and external entities.

Nice To Haves

• Associates degree and/or some business course work at the college or technical level preferred.

Responsibilities

• Phone coverage, travel arrangements, compiling and maintaining confidential data and departmental record-keeping and filing systems.
• Proactively reviews the Executive's daily calendar, provides necessary materials and develops agendas as appropriate. Discusses and resolves calendar conflicts to assure an appropriate and efficient work schedule.
• Responsible for preparation of correspondence (to include written and electronic) and necessary documents for action, mailing or distribution as required to both internal/external constituencies.
• Develops relationships and serves as liaison between Executive and members from other Delivery Networks, Sr. Management team and the community.
• Additional clerical functions covering a wide range of departmental operations.
• Acts promptly to address concerns and triages requests and problems through the appropriate channels.
• Assists in the coordination and implementation of special events, meetings and training.
• 50% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED