Administrative Assistant

MXR Imaging, Inc.•Brielle, NJ

8d•$20 - $22•Onsite

About The Position

The Administrative Assistant attends to visitors and deals with inquiries on the phone as well as face to face. Supply information regarding the organization to the general public, client and customers. Qualify incoming calls to the appropriate departments within the organization. Dispatch incoming service and/or parts' calls to the appropriate personnel in a timely manner.

Requirements

High School Diploma or equivalent
Working knowledge of Word, Excel, and Lotus Notes preferred
The ability to multi-task
Excellent verbal and written communication skills
Strong interpersonal and communication skills; experience in effectively communicating and the ability to act decisively to resolve problems
Regularly required to use hands to finger, handle, or feel.
Frequently required to stand, walk, sit, reach with hands and arms, and talk or hear.
Occasionally required to climb or balance, stoop, kneel, and crouch.
Must occasionally lift and/or move up to 25 lbs.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

Bachelor's degree

Responsibilities

Answer incoming telephone calls and direct calls to the appropriate personnel
Receiving and directly relay telephone messages to departments in the organization
Generate purchase agreements and invoices
Update company databases daily
Work side by side and assist sales reps
Monitor the use of office supplies and equipment
Provide information to incoming callers of the organization
Greet persons visiting the premises and direct them
Deal with queries from the public and customers
Ensures knowledge of staff movements in and out of the organization
General administrative and clerical support
Assist in preparing letters and documents
Assist with scheduling appointments, organize meetings/or reservations
Maintain clean reception area and other areas
Perform other duties as assigned