Temporary Administrative Assistant

IEEE • Washington, DC

1d • Hybrid

About The Position

The Administrative Assistant will provide all administrative support for the IEEE-USA Managing Director and IEEE Global Policy Caucus. The Assistant's time will be split between the two organizations, but will report to a single manager. This position performs assignments in a timely, efficient manner and is responsible for projects and operations as required by Managing Director of IEEE-USA. The position may work part or full time in the IEEE-USA office in Washington, DC or may be full-time remote. This position is classified under Category I - Office Positions.

Requirements

• H.S. diploma
• 4-7 years experience in a fast paced and dynamic office environment.
• Notable amount of tact and diplomacy skills.
• Comfortable in a complex global office environment, working with engineers from multiple countries, and interacting with government officials in the USA and other countries.
• MS Word, Windows XP Professional, Excel, Zoom, MS Teams
• Technologically savvy worker who seeks out creative solutions to business challenges.
• Demonstrated competency with 2007 Microsoft office tools, including Word, Excel and PowerPoint.
• General knowledge of email.
• Excellent command of English, oral as well as written.
• Competence in administration and office management.
• Good secretarial skills.
• Ability to communicate effectively.
• Capacity to organize and proceed with several projects at one time.
• Excellent written and oral skills as well as excellent grasp of English grammar and syntax.
• Strong ability to write clear and effective responses to correspondence via email as well as in the occasional memo.
• Excellent reading and proofreading abilities.
• Must stay current on what is going on with trends to assist both volunteers and staff.
• Must be able to read and comprehend incoming correspondence.
• Attention to detail, organizational skills, and precision in task execution.
• Individuals currently serving on an IEEE board or committee are not eligible to apply.

Nice To Haves

• Associate's degree or equivalent experience
• Experience in a position related to public policy.
• Fluency or familiarity with other languages.

Responsibilities

• For the IEEE-USA, incumbent will work with appropriate staff maintain committee rosters, schedule committee calls and meetings, process routine email, manage paperwork flows, and provide other administrative support as required.
• For the GPC, incumbent will oversee GPC paper work, including position statements, assist staff with routine member requests, schedule and organize meetings, set up and monitor committee calls, and provide other administrative support as required.
• Tracking and directing the flow of multiple position statements and other documents across the Institute.
• Tactful communication with staff and volunteer members.
• Communication of objectives and priorities.
• Expressing him/herself effectively and making recommendations for changing and instituting office procedures to senior staff.
• Identify/anticipate problems with budgets, invoices, and contracts that require resolution by the Managing Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED